TOWN OF POLAND
PLANNING BOARD MINUTES OF
May 11, 2010
I. Call to Order
Chairman Chuck Finger called the May 11th, meeting of the Poland Planning Board to order at 7:00 PM. Members present were: Chuck Finger, Bob Brown, George Greenwood, and Jim Porter. Members absent with notification were Bruce Uldall, and Kristina Greenleaf. Jim Porter will be a voting member this evening. Attached to the minutes is a list of the public who attended the meeting.
II. Minutes
Minutes of April 27, 2010.
Motion: On a motion by C. Duchette and seconded by G. Greenwood to accept the minutes of April 27, 2010 as presented.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: C. Duchette, C. Finger, G. Greenwood, and J. Porter.
III._ Unfinished Business
13:31
- Mary Anne Courbron, Preliminary Major Subdivision, Map 17, Lots 52 E & H
Rick Valentine and George Courbron from Survey Works were present to address the Board.
Bob Faunce’s memo from the last meeting was discussed. Rick said that item one “Fire Protection” wasn’t dealt with since the meeting with the Fire Chief, CEO, Bob Faunce, and Survey Works hadn’t taken place yet. Item two Road Maintenance agreement was revised. Rick said Bob was ok with the ground water impact study from Sweets. Rick passed out a sketch of the Vernal Pools on the property. C. Finger asked Heather McNally, CEO, to get the Board info on Vernal Pools. Rick said that they would have DEP get back to the Board after they have looked over the site. The sample lot sketch was presented. Rick said Bob approved it and what was the Board’s decision. Next discussed was the Plan Profile. Rick said Bob approved of it and it contained the waiver request that the Board the Board granted at the last meeting
to change the grade at the entrance. C. Finger wanted to discuss note 11. Rick said he hasn’t revised that note yet. C. Finger explained that note 11 was about the Fire/Rescue Chief, Bob Faunce, CEO, applicant having a meeting about cisterns verses sprinkler systems. Fire Chief, Mark Bosse was asked questions by the Board. Some of the questions were: who would be responsible for maintaining residential sprinkler systems, system reliability, and adequate water supply. Mark said it was the homeowner’s responsibility to maintain their system. Contractors have to go before the State Fire Marshal’s office and be licensed and certified. The systems themselves are certified through the State Fire Marshal’s office. Mark explained about the pressure on the pipes and once a room reaches a certain temperature, the sprinkler heads activate. It was the consensus of the Board to get an opinion from the Town’s attorney on the issue of final authority regarding
sprinkler systems. There was a question whether the application had been voted on for completeness. It had not. Jim Porter asked G. Courbron about the landowner behind him.
G. Courbron said he talked to him once and called him twice and doesn’t plan on calling him again. Jim mentioned the ordinance where it states leaving a 60’ easement for possible future subdivision (8.107.2) to the lot behind Tiger Woods Subdivision. G. Courbron said if that’s what the Board wants he will do it.
Motion: On a motion by G. Greenwood and seconded by C. Duchette that the Board consider the Mary Anne Courbron, Major Subdivision, Map 17, Lot 52 E & H. as complete with the following conditions:
- That the applicant addresses the fire protection, vernal pools and DEP with Bob Faunce’s response, and the 60’ easement at the end of the street.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood, and J. Porter.
Motion: On a motion by C. Duchette and seconded by B. Brown to table Courbron application.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood, and J. Porter.
IV. New Business
- Kermit & Suzanne McCormack, Informational, Map 21, Lot 12. Addition to back of camp.
2:43
Suzanne McCormack addressed the Board. Suzanne said they wanted to put a 4x13 addition onto their master bedroom. She brought a drawing to show what they planned as well as pictures. After discussion it was decided that she could modify their existing SLZ application.
- Brian Merrill, Modification to existing Subdivision plan. Map 6, Lot 48, sublots 47 & 48. Proposed amendments.
1:3:42
G. Greenwood recused himself from hearing this application. Brian Merrill addressed the Board. He asked for a conditional approval for removal of buffer zones on lots 47 & 48. DEP spoke to Brian’s engineer saying he didn’t see any issue with removing the buffers but Brian doesn’t have the approval letter yet.
Motion: On a motion by C. Duchette and seconded by B. Brown to approve the amendment to the Wedgewood estates application as requested with the condition that they provide documentation from DEP that they approve of the change.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, and G. Greenwood.
V. Recognition of Visitors not scheduled on the Agenda
VI. Planning Board Business
VII. CEO-Communications
1:08:09
Heather McNally discussed the criteria of accepting an application as complete. Discussion ensued. C. Duchette brought up the issue of the 60’ ROW to access back lots (8-107.2). It was decided to place this issue on the workshop list.
VIII. Recording Secretary Business
IX. Any Other Business
X. Adjourn
1:15:20
Motion: On a motion by C. Duchette, and seconded by B. Brown to adjourn
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, B. Brown, C. Finger, G. Greenwood, and J. Porter.
NOTE: THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE. FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.
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